VAT-ID Check in SAP®
 

Your needs

  • Tax exemption for intra-community deliveries within the EU
  • Check the business partners’ sales tax ID (VAT-ID) – for Germany, Austria and the EU as to compliance with the legal provisions
  • Online inspection directly within SAP ERP ECC6 or S4/HANA
  • Check master record creation and maintenance and of relevant FI transaction data
  • Revision-proof documentation within SAP
  • Process support for negative VAT-ID verification
  • Mass data check plus monitoring
  • Configurable automatic locking for negative verification
  • Customer-specific settings
     

Our solution

Since January 1, 2010, companies in the European Union are required by law to check the VAT number of any business partner within the EU. 
Marlin VAT-ID Check (MUP) for SAP® helps you check the validity of VAT registration numbers by connecting to various online services: the German Federal Central Tax Office, the Finanzonline Portal of the Austrian Ministry of Finance and VIES, the VAT Information Exchange System of the European Commission.

Our SAP-certified, integrated add-on from the Marlin Data Quality product range checks the correctness of the VAT-ID within SAP.

How the Marlin VAT-ID Check works

All the relevant data is used for a qualified check as to whether a foreign company has a valid VAT-ID – and the communicated information about company name, company location, postal code and street corresponds to the registered data in the company file of the respective EU member state.

All master data automatically checked at all times

During master data creation, master data change and essential SD transaction data, an automatic online check of the VAT-ID is performed and the user receives a result pop-up in real time. Each triggered check is stored in an audit-proof manner in separate tables.

A monitor is available to display all positive checks as well as another monitor with the incorrect checks. You can easily navigate directly back and forth in the data records in order to make corrections to the VAT-ID (and, if necessary, to the name and address in the case of a qualified check). Individual existing business partners can be checked via separate transactions or a mass data check can be performed. The other customer or vendor VAT-IDs can also be checked via individual check, mass check and online.

Whitelist

When master records do not pass a VAT-ID validity check process, the validity checking process can be bypassed by citing specific reasons. The reasons to be able to bypass need to be agreed upon together with the department, beforehand.

The whitelist reason determines how long (limited, unlimited, until change) the combination of customer master record and VAT-ID will remain on the whitelist. A reason for whitelisting could be, for example, if the user is sure that the spelling being used varies (unlimited whitelist reason). 

Transliteration module

The transliteration module ensures verification of the VAT-ID despite the use of different character sets between the check interfaces and the SAP® system in use.

If a master record is created in a Latin font, whose information has been stored with different character sets by the verification interface, the VAT-ID check, for example, cannot successfully compare the name or the address (relevant for the German and Austrian interface). With the aid of the additional integrated transliteration module, the interface information can be converted to a Latin font so that a comparison is possible for the user and whitelisting can be performed.

These and further functions can be activated via the product-specific customizing. Automatic order, delivery and billing blocks, for example, can be set in the customer master record. Using the company code or user, the system can also recognize which company requests a master record from you. 

Extensions and integrations

There are two additional solutions for the VAT-ID check: The Add-on Address Validation corrects and supplements the entered address. The Add-on Content Enrichment checks whether a company exists and enriches it with information such as the correct VAT-ID.

The VAT-ID Check for SAP can also be integrated in our Marlin Data Governance Process product solution or in the SAP MDG.

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